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| Recent Personnel Policy Changes |
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"Grievance Procedure" (2100) and other policies with cross-references "Formal Termination Hearings" (2103) and other policies with cross-references Effective January 17, 2012 Several policy changes were made to improve the post-termination hearing process. The appeal process has been modified to give employees an additional option. Following an investigation by the Audits and Investigations Division that leads to termination, employees can either request a formal post-termination hearing or they can file an informal grievance which will be handled by the Equal Opportunity and Diversity Division, an option they didn't have before. Terminated employees who choose a formal post-termination hearing will need to file a complaint form explaining the basis for their appeal. Policy revisions also formalize a long-standing rule pertaining to layoffs. Employees who are laid off are not allowed to appeal that action. That language has been added to the policies.
"Relocation Assistance" (2000) Effective December 1, 2011 Language added to clarify that expenses must be submitted for reimbursement within 60 calendar days from bill date. Flexibility added to pay lump sum payment in calendar year other than the year employee's relocation is considered complete. Clarified that receipts for relocation meals are no longer required; per diem rated to be used. Object code for expense reporting was provided and clarified that job/move number must be provided on the expense sheet. "Working Hours and Overtime" (3000) Effective November 1, 2011 Language was inserted to allow employees to be sent home prior to reaching 40 hours for the week in order to flex hours already worked, as long as the employee will be on payroll for a minimum of 40 hours for the workweek. Language was added to policy directing employees to the Overtime Administration Guide for additional guidance. "Leave For Disaster and Firefighter Relief" (3513) Effective April 15, 2011 Language was added regarding employees who volunteer as firefighters or disaster relief workers. "Personnel Files and Employee Records (0520) Effective March 15, 2011 Changes made to reflect recent updates to the department's Retention Schedule regarding how long the department should keep various documents. "Examinations and Physicals" (0600) Effective March 1, 2011 Clarified that only new hires and re-hires for physically demanding positions will be required to have pre-employment exams. "Staffing of Department Vacancies" (0517) Effective March 1, 2011 Clarified that only new hires and re-hires for physically demanding positions will be required to have pre-employment exams. "Staffing of Department Vacancies" (0517) Effective January 15, 2011 Clarified that seasonal or other temporary employees should work in any position less than 1,040 hours in a period of employment in any 12-month period, thus rendering them non benefit-eligible. "Educational Assistance" (6504) Effective January 14, 2011 The following policy changes were made:
"Workers' Compensation" (0507) Effective January 1, 2011 Clarified the extra hours needed to supplement workers' compensation pay to be calculated within the pay period as opposed to the following pay period. |
The purpose of this manual is to provide guidance to department employees regarding specific policies, rules, provisions, and procedures within which all employees are expected to work. These policies and procedures cover topics related to employee behavior, various paid and unpaid leaves available to employees, procedures for hiring and promoting employees, and several other topics critical to all employees. Questions related to anything covered in these policies and procedures should be directed to the local human resources (HR) office in the districts or the HR Services unit for Central Office employees.
